Job Description

We are partnering with an established and highly respected firm to identify a dedicated Administrative Assistant to provide essential support to their professional team. This position is ideal for an entry-to-mid-level administrative professional who excels at being the operational heartbeat of a high-energy office and thrives in a fast-paced environment.

The successful candidate will be an organized problem-solver who manages a variety of reception and office duties with total integrity and a positive, professional demeanor.

Company & Position Highlights:

• Dynamic Work Environment: Join a vibrant office setting that empowers staff with varied responsibilities and autonomy.
• Key Operational Role: A high-visibility position centered on maintaining the daily functionality and success of the firm.
• Professional Growth: An excellent opportunity to refine administrative skills within a professional office environment.
• Competitive Compensation: $50,000–$55,000 per year.

Key Responsibilities for the Administrative Assistant:

• Serve as the primary point of contact by managing a busy reception area and greeting guests.
• Manage incoming communications, including answering multi-line telephones and directing inquiries to the appropriate staff.
• Coordinate office logistics by sorting and prioritizing daily mail and managing document profiling systems.
• Provide administrative support by preparing and proofreading basic correspondence, memos, and office documents.
• Assist with scheduling meetings, maintaining office calendars, and coordinating appointments for the team.
• Oversee office functionality by managing inventory, ordering supplies, and maintaining vendor partnerships.
• Utilize standard office equipment, including computers, photocopiers, and filing systems, to ensure efficient workflows.
• Assist with data entry and the maintenance of accurate internal records and databases.
• Ensure the confidentiality of sensitive information and office operations at all times.

Qualifications for the Administrative Assistant:

• Experience: 1–3 years of professional experience in an office administration or reception role.
• Skill Set: Strong organizational aptitude with the capacity to balance multiple tasks and deadlines.
• Technical Proficiency: Computer literacy with high proficiency in Microsoft Office applications.
• Communication: Exceptional verbal and written communication skills and a professional phone presence.
• Character: A track record of reliability, attention to detail, and absolute confidentiality.
• Education: High school diploma or GED required; an Associate degree or administrative certification is a plus.

Submit your resume today for immediate, confidential consideration!

Please Note: City Personnel offers extended interview hours from 7 am–7 pm upon request.

Join a Top Workplace in Rhode Island!

Recognized as one of The Providence Journal’s Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts.

At City Personnel, we don’t just match talent with opportunity. We invest in your growth and well-being.

When you work with us, you’ll enjoy:

• Dedicated Career Coaching to help you with resumes, interviews, and career planning.
• Referral Program that rewards you for helping others find great opportunities.
• Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, and Weekly Pay.

City Personnel isn’t just a staffing agency. It’s a team that values you, celebrates your wins, and helps you succeed every step of the way.

Ready to take the next step in your career? Apply today and experience why we’ve been voted a Top Workplace in Rhode Island!

Contact us today at (401) 331-2311 to find your perfect job match!

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