Administrative Assistant Job at Malone Workforce Solutions, San Francisco, CA

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  • Malone Workforce Solutions
  • San Francisco, CA

Job Description

We are looking for a part-time Administrative Assistant to join the team! This is a contract, part-time position that is 100% on-site in San Francisco, CA.

Responsibilities:

  • Serve as the first point of contact for visitors and employees, ensuring a professional and friendly reception experience.
  • Manage incoming and outgoing mail and packages, ensuring timely distribution.
  • Provide general administrative support to executives, including scheduling meetings, faxing, scanning, and ordering lunch, as needed.
  • Manage badge access for employees and visitors.
  • Schedule and manage conference room bookings, ensuring seamless coordination.
  • Organize and maintain office supplies inventory and office equipment, as needed.
  • Ensure reception, common, and meeting areas are well-kept and tidy.
  • Perform general office clerk duties and errands.
  • Ensure confidentiality of all appropriate communications and documents.
  • Support additional administrative tasks as needed.

Requirements:

  • A high school diploma is required ; a college degree is preferred .
  • 1-2 years working experience in a fast-paced environment is preferred .
  • 1 year of experience in front desk operations /administrative roles is required .
  • Strong organizational and multitasking skills with a keen attention to detail.
  • Exceptional verbal and written communication abilities.
  • Focus on customer service at all levels.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling tools.
  • Ability to work with discretion and maintain confidentiality.
  • Strong problem-solving skills and a forward-thinking, adaptable mindset.

Details:

  • This is a contract, part-time position that is 100% on-site in San Francisco, CA .
  • You must be able to work on-site in our San Francisco office.
  • Schedule: Monday - Friday; 4 hours a day; exact hours to be determined (morning/early afternoon).
  • Location: San Francisco, 94111
  • Pay: $20-22/hr. (weekly pay)
  • This is a W-2 position. No B2C/C2C. No Sponsorship. No Relocation.

Malone is an Equal Opportunity Employer.

Job Tags

Weekly pay, Contract work, Work experience placement, Work at office, Relocation, Day shift, Monday to Friday,

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