Job Description

Location: Hybrid to Malvern, PA, or East Windsor, NJ (3 days in-office/2 days work-from-home) Remote considered if not local to Malvern, PA, or East Windsor, NJ

Salary: Commensurate with experience

Annual discretionary bonus eligible

Comprehensive Benefits (Medical, Dental, Vision, 401k w/company match)

HMP Global is a leading healthcare event and education company with a dominant position in several therapeutic areas, including Oncology, Psychiatry and Behavioral Health, Cardiovascular, Wound Care, and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.

The Assistant Meeting Planner is responsible for the planning, coordination, and execution of a portfolio of meetings and events. This role supports the Senior Director, Global Events Operations or Associate Director, Meetings & Events by managing day-to-day event logistics, coordinating with vendors and internal teams, and delivering high-quality experiences for attendees. The Assistant Meeting Planner will ensure that all assigned events are executed efficiently, on budget, and in alignment with the organization’s goals.

Key Responsibilities:

• Manage logistics for assigned meetings and events, including venue sourcing, contracts, catering, audiovisual, and transportation.
• Develop event timelines and run-of-show documents, ensuring all details are tracked and executed.
• Work closely with cross-functional teams (marketing, content, sales, customer support) to align on event deliverables.
• Serve as a key point of contact for external vendors, suppliers, and venues.
• Monitor and maintain event budgets, tracking expenses and reconciling post-event costs.
• Ensure compliance with all safety, accessibility, and regulatory requirements.
• Assist with the implementation of event technology platforms and tools.
• Provide on-site event support, including setup, execution, and tear-down.
• Assist in the collection and analysis of event feedback and post-event reporting.

Qualifications & Requirements:

• Bachelor’s degree in Event Management, Hospitality, Business, or related field.
• Minimum of 3 years of experience in event planning or operations.
• Strong organizational and project management skills.
• Effective communicator with excellent interpersonal skills.
• Comfortable managing multiple projects in a fast-paced environment.
• Proficient in event technology platforms, including registration and virtual tools.
• Willingness to travel 10 -12 times per year domestically and occasionally internationally.

Preferred Qualifications:

• Experience in the healthcare or life sciences industry.
• CMP or similar industry certification.
• Familiarity with CRM systems and budget tracking tools.

Key Attributes:

• Detail-oriented and highly organized.
• Proactive and solutions focused.
• Team-oriented with a collaborative mindset.
• Passionate about delivering exceptional event experiences.

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