Job Description
Role Overview
We are seeking a detail-oriented Contracts Specialist to manage new and existing contracts, coordinate renewals, and maintain accurate budget tracking. This is a key role supporting both sales and finance teams.
Duties/Responsibilities:
Contract Management
- Enter new contracts (maintenance, enhancement, and construction) into the company’s ERP system with complete and accurate data.
- Review and process contract renewals—coordinate approvals and update records accordingly.
Renewals Coordination
- Track upcoming contract expirations.
- Alert and forward renewal information to account managers for review, negotiations, and client outreach.
Budget Updates & Cost Control
- Monitor and analyze contract budgets—update with scope changes, price adjustments, or additional services.
- Advise Account Managers and Field Supervisors of cost variances.
- Close out opportunities when contracts terminate.
Reporting & Documentation
- Organize and maintain all contract documentation (originals, renewals, correspondence).
- Generate regular reports on contract status, renewal pipeline, and budget variances for leadership and finance teams
Collaboration & Communication
- Work closely with account managers, operations, finance, and procurement to ensure contracts are honored and financials are accurate
- Serve as the point of contact for contract-related questions from internal teams.
System & Process Improvements
- Use ERP tools to streamline contract data entry and renewal processes
- Recommend improvements for contract workflows, tracking, and budget integration.
Qualification:
- 1–3 years in contract and budget roles, ideally within landscaping or construction.
- Strong data entry, organizational, and MS Office skills.
- Experience with ERP systems. Aspire experience preferred.
Job Tags
Contract work,