Job Description

Staffing Boutique is pleased to notify you of a new job opportunity as a temporary Event Coordinator!

If interested, please respond to this posting ASAP with your resume attached as a Word or PDF document.

Organization Type: Education

Work Location: Newark, NJ

Start Date: June 15th, 2025

Duration: 2-3 months

Schedule: 3 days a week in office

Hours: 9 am - 5 pm EST (20 hours per week)

Pay: $32/hour (Non-negotiable)

Description:

We are looking for a temporary Event Coordinator for the development department to help out with the planning and preparations for an upcoming golf outing.

• The schedule will be 20 hours per week over 3 days in-office.
• In collaboration with the President and Senior Director of Development, maintain communication with appropriate constituencies (Trustees, event honorees, event chairs, committees, alumni, etc.) to plan the Spring benefit and build attendance.
• Work with Development and Communications teams regarding solicitation and acknowledgment letters, invitation, ad journal, awards, signage, guest speakers, program, photos/videos, and social media.
• Coordinate mailing schedules for save the dates, invitations, invitation and event follow-up.
• Identify, communicate with, and manage suppliers and vendors for events.
• Maintain and develop relationships with donors of financial and in-kind gifts.
• Coordinate silent, live auctions and raffles at event
• Work with Development Officer, Individual Donors and Database to ensure accurate records.
• Manage event expenses to stay within budget.
• Monitor invoicing, acknowledgements, and follow-up for all gifts.
• Reconcile events in a timely and accurate manner.
• Conduct post-event analyses, including a timely and detailed P&L for each event.
• Other duties as assigned.

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