Job Description

Title: HR Data Analyst - Hybrid

Location: Milwaukee, WI (Minimum of 2 days per week onsite)

Duration: 5 Months

Project Overview

Client is seeking a qualified contractor to provide short-term support for a high-priority initiative aimed at standardizing and operationalizing headcount reporting across the enterprise. This role is central to enabling HR to assume full ownership of headcount reporting and workforce analytics by April 1, 2026.

2. Strategic Context

This work supports our HR Infrastructure Transformation, specifically across three integrated workstreams:

• Workstream 1 – Headcount Reporting: Addresses fragmented reporting processes, data duplication, and inconsistent submissions across HR and Finance.
• Workstream 2 – Data Accuracy: Targets underlying HRIS data quality and governance issues that inhibit reliable reporting and analytics.
• Workstream 3 – Headcount Planning & Budgeting: Improves coordination and standardization in the headcount budgeting process.

This contractor will focus primarily on Workstream 1 but will coordinate closely with efforts in Workstreams 2 and 3.

3. Scope of Work

A. Discovery & Current State Assessment

• Inventory all current headcount reports used across HR and Finance.
• Identify additional locally produced reports outside of the current central framework
• Document frequency, format, data sources, and recipients.
• Review overlaps and inefficiencies.

B. Standardization & Framework Design

• Create a unified, scalable headcount reporting model.
• Collaborate with HRIS and IT.
• Define RACI for reporting tasks and data ownership.

C. Template Creation

• Build and document templates to satisfy needs discovered in A&B.
• Prepare documentation to turn ongoing execution over the team

D. Annual Reporting Support

• Support delivery of KLTD Annual CC Personnel Expense Reports.
• Establish a repeatable, documented process to streamline future submissions and reduce manual effort.

E. Change Management & Adoption Support

• Collaborate with internal project leads to ensure adoption across HR and Finance teams
• Assist with documentation and onboarding of the internal team

4. Deliverables

• Report Inventory – Map of all active headcount reports & sources
• Centralized Reporting Framework – RACI, timelines, submission flows, governance guide
• Finalized Templates – Ready-to-use formats for monthly, quarterly, and annual reporting
• KLTD FY26 Prep – Support full execution of annual report processes (due mid January 2026)
• Knowledge Transfer – Documentation & onboarding of internal team for sustained operations

5. Key Qualifications

• Proven experience in HR or Finance data reporting, ideally in a complex matrixed organization.
• Proven ability to transform raw data into required templates
• Proven ability to create new reporting templates
• Strong analytical and reporting skills; familiarity with tools like Excel, Power BI, SuccessFactors and/or Palantir.
• Experience creating documentation and scalable templates.
• Comfort with ambiguity and navigating cross-functional dynamics.
• Strong communication and stakeholder management skills.

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