Job Description

Join Our Team!

Do you desire to be part of a team that is making a difference in your own community? Are you driven to help kids and families succeed? Come join Oregon Child Development Coalition (OCDC)!

We are a non-profit organization running Head Start and comparable state funded early childcare and education programs throughout the state of Oregon. Our staff is comprised of educators, social workers, transportation, facilities, and administrative staff; all talented and skilled individuals, and all passionate about making a difference in the lives of children, families, and communities.

Administrative Assistant-Human Resources

Position Summary

Provides a broad range of administrative and personnel support services to both local center staff and Program Manager to include file maintenance, coordination of recruiting, policy interpretation, employee leaves and human resource related issues.

Essential Functions

Facilitates staff recruitment and selection by:

• Maintaining job descriptions, interview questions, and application forms.
• Preparing interview packets for the appropriate position.
• Maintaining system for distributing and collecting job applications.

Administers the employee orientation program for new and returning staff by:

• Processing advertisement/placement of job openings, distributing notice of openings in the local community, posting in-house signs following standard procedures.
• Scheduling and setting up interview team members, collaborating with Family Service Manager in scheduling parents.
• Conducting verification of employment as requested (reference checks).
• Organizing and scheduling staff/group orientations.
• Assisting in filling out all employee documentation, insurance, etc.

Maintains human resource records and provides historical reference by:

• Maintaining and enforcing HR filing and documentation systems.
• Maintaining system for distributing, collecting and filing job applications.
• Developing and maintaining employee personnel files following standard procedures.
• Documenting interviews and job offers.

Education And Experience Requirements

High School Education or GED with at least two years secretarial related experience in an office environment, preferably in Human Resource Management or Head Start setting

OR

AA/AS degree in business administration with two years work experience wherein the majority of the time was spent administering general business matters requiring independent judgment and discretion

Oregon Child Development Coalition (OCDC) is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

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