Job Description
Prestigious commercial real estate firm is seeking an Office Administrator. Firm offers an incredible employee focused and collaborate culture with strong growth potential opportunities.
Responsibilities
- Provide an extraordinary and welcoming experience for guests and team members while following all building security procedures.
- Assist with scheduling and preparing meeting and conference rooms. Coordinate setup of conference/meetings rooms including, food orders, IT support and package deliveries.
- Answer the main line phone promptly and professionally, and transfer calls to appropriate team members.
- Keep current information on all regional projects and area offices; update and distribute as necessary to be able to track projects and direct incoming calls properly.
- Communicate with vendors and handle maintenance and problems with office equipment and furniture.
- Provide travel assistance including arrangement of cabs/Ubers and communicate arrival of guests and clients with on-site staff.
- Compose, balance, code and submit expense reports for producers in a timely manner, as requested.
- Order stationery supplies, office supplies, and ensure that supplies remain fully stocked and available.
- Prepare, code and submit commission recaps and invoices as requested by the producers.
- Sort and distribute daily correspondence using interoffice mail, scans, delivery services, overnight services, and mail systems.
- Meter mail and ensure outgoing mail is at mail drop box each afternoon prior to pick up.
- Coordinate office luncheons/happy hours and birthday celebrations and manages the social spending budget.
- Participate in the Building Emergency Action Team.
- Understand and adhere to all safety and security protocols.
- Perform general administrative support as necessary.
Requirements
- At least 1-2 years’ experience handling clerical and administrative duties (real estate experience is a plus).
- College degree preferred
Job Tags
Night shift,