Job Description

Are you a seasoned administrative professional with a background in HR? Are you looking for a long-term career opportunity with a well-established and respected company in the Santa Barbara area? If so, this could be the perfect opportunity for you!

Our client, an asset management firm in Santa Barbara, is seeking a proactive and organized Office Administrator to join their close-knit and collaborative team. This is a key position responsible for supporting daily office operations, supporting HR functions, working with administrative staff, and helping the business grow efficiently.

Responsibilities include:

• Serve as the primary contact for all outside vendors such as IT, phone systems, company insurance, etc.; oversee contracts and manage deadlines related to these.
• Serve as the initial point of contact for employees regarding HR including paid time off, IRA contributions; facilitate onboarding for new staff and provide necessary training and supervision.
• Assist team in streamlining and managing the communication, workflow, and completion of various tasks.
• Review current office procedures and develop, improve, streamline and oversee changes where needed.
• Utilize current database and spreadsheets to ensure tasks are tracked, on time and communication is clear.
• Track personal billable hours; supervise monthly client billing process for company; review billing entries on a weekly basis for grammar, spelling, etc.

Skills/Qualification:

• Bachelor's degree or a minimum of 5 years of administrative experience with at least 2 years as an Office Administrator.
• Management and interpersonal skills to build relationships with colleagues, manage conflict and foster a positive office environment.
• Experience with supervising staff, delegating tasks, and providing training and mentorship as well as working collaboratively with all team members.
• Written and verbal communications skills to interact with employees, clients, and vendors effectively.
• Time management skills to efficiently manage office projects, deadlines, and task management systems.
• Strong organizational skills, acutely detail orientated, and able to manage multiple projects simultaneously.
• Strong prioritization skills to maintain an organized office environment and smooth office operations.
• Exceptional attention to detail ensuring accuracy in documentation, financial transactions, and other administrative tasks.
• Advanced computer skills including experience in PC and Mac environments; database experience extremely helpful, with knowledge of Excel.

Benefits include:

• Paid time off intended as sick leave upon hiring.
• Additional paid time off begins accruing after completion of three months of probationary employment.
• Paid Federal holidays.

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