Job Description

Roles and Responsibilities:

• Perform detailed quantity takeoffs based on construction documents.
• Input and organize data in estimating software for accurate pricing.
• Provide initial data entry for software and coordinate with the Contracts Department to determine insurance and compliance requirements.
• Submit new contracts for corporate legal review.
• Identify, evaluate, and establish relationships with suppliers and subcontractors to assess capabilities and scope alignment.
• Analyze vendor and subcontractor quotes to ensure best value and alignment with project goals.
• Lead efforts to secure competitive pricing from vendors and subcontractors.
• Assemble final pricing using bid form formats and project requirements.
• Establish baseline job duration and identify project-specific equipment needs.
• Integrate selected vendors/subcontractors into the bid.
• Prepare bid forms, proposal letters, and qualification statements tailored to the client.
• Research historical data to enhance productivity, explore alternative methods, and apply value engineering concepts.
• Include standard proposal conditions, payment milestone language, and retention clauses to protect project cash flow.
• Submit complete and accurate proposals by required deadlines, with coordination from the Operations team for labor and scheduling input.
• Personally follow up with clients to confirm bid receipt and gain feedback.
• Build and maintain relationships with clients for current and future opportunities.
• Track and analyze outcomes of submitted bids and compile data on lost opportunities to assess market trends.
• Track project status and notify Chief Estimator or Estimating Manager upon award.
• Schedule and lead handoff meetings with the Project Manager and team.
• Provide all relevant pricing documents, quotes, and proposal materials for project setup.
• Prepare preliminary job schedule including cash flow projections and manpower forecasts.
• Communicate key commitments made to clients, vendors, and subcontractors.
• Assist with project planning, identify operational alternatives, and review General Contractor/client expectations with field teams.
• Assist with pricing of changes and ensuring timely submission for approval.
• Support the project team in achieving submittal approvals within 60 days.

Requirements:

• Bachelor’s degree in Construction Management, Accounting, or related field; or equivalent combination of education and experience.
• Minimum of 3 years of relevant estimating experience.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience with estimating software such as Timberline, UScost, or WinEst.

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