Job Description

We are seeking an Administrative Assistant that will act as the primary contact and liaison in responding to employee inquiries regarding HR policies and policy administration.

About the Role

Responsible for communication with internal departments, outside agencies and other organizations as directed and providing administrative support to the Executive Director and management team members.

Responsibilities

• Assist in preparing and maintain schedules for Executive Director and other staff
• Checking and Directing Executive Director’s Mail and E-mail Correspondences
• Assisting with Communication of Agency Staff Meetings
• Prepare and Submit Letters and Memos Written/Dictated by Executive Director or Operations Manager as Requested
• Planning and Organizing Executive Director/ Agency Travel Arrangements
• Maintaining Agency Contact’s Directory
• Filing Reports, Correspondences and Other Information
• Assisting with Agency Board Meetings and Board Minutes
• Ensuring overall accuracy of electronic time card and payroll system data
• Liaison for administering HR Policies and Procedures
• Other Additional Duties as Assigned

Qualifications

Previous experience performing administrative duties in a fast paced environment is essential.

Required Skills

• Computer experience with email, Word, Excel, payroll systems and other applications.
• Excellent professional verbal and written communication skills required.
• Ability to successfully manage and multi-task duties and responsibilities.

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