Job Description

Administrative Assistant

A leading investment management company is seeking a temporary Administrative Assistant to provide administrative and operational support to its Real Estate team. This fully onsite role offers an exciting opportunity to contribute to the success of a high-performing group within a collaborative and fast-paced environment.

Responsibilities

• Provide administrative support to multiple members of the Real Estate team, including calendar management, meeting coordination, and correspondence.
• Serve as a liaison with internal staff, external partners, vendors, brokers, and counsel.
• Prepare, edit, and format documents and presentations.
• Arrange and coordinate travel logistics.
• Process expense reimbursements and vendor invoices using Concur.
• Support data entry, recordkeeping, and information-sharing initiatives.
• Provide occasional backup coverage for office services.
• Assist with special projects and process improvement efforts as assigned.

Qualifications

• Minimum of 2 years’ experience in an administrative support role within a professional environment.
• Strong written and verbal communication skills with exceptional attention to detail.
• Proven ability to exercise sound judgment and discretion with confidential information.
• Demonstrated ability to manage multiple priorities and meet deadlines in a dynamic setting.
• Proficiency with Microsoft Office Suite and Outlook; experience with Concur strongly preferred.
• Comfortable interfacing with executives and external stakeholders.

Compensation: $43.00- 45.00/hr

Our Commitment to Inclusion & Belonging:

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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