Job Description
A leading global investment management company in New York is currently seeking an Executive Assistant to join their growing dynamic Private Equity team.
About the Opportunity:
- Schedule: Monday to Friday
- Hours: 8-8:30am to 6-6:30pm
- Setting: Hybrid (3 days onsite, 2 days remote)
Responsibilities:
- Greet visitors, accompany them to the appropriate meeting room, and notify internal staff of such visitors' arrivals
- Manage calendars; organize meetings, luncheons, etc.
- Organize travel arrangements involving flights, hotel reservations, visa requirements, and local transportation
- Process and reconcile all expenses
- Handle confidential communications with all due sensitivity and discretion
- Read and route incoming mail; prioritize such mail in order of urgency
- Screen telephone calls; listen to voicemail and follow up accordingly
- Create and maintain files for correspondence and deal-related material
- Maintain an up-to-date client contact list on the company database.
- Provide secretarial coverage for other Executives and visitors when needed
- Perform clerical duties, including producing documents such as memoranda, letters, and reports using Word.
- Handle ad-hoc work as requested
Qualifications:
- 2+ years of related Administrative work
- Associate's and/or Bachelor's Degree
- Experience in managing calendars, expenses, travel arrangements, and detailed schedules
- Proficiency in Microsoft Word, PowerPoint, and Excel
- Strong organizational skills and the ability to manage multiple tasks simultaneously
- Excellent communication skills, both written and verbal
- Ability to handle confidential information with discretion
- Attention to detail and accuracy in processing expenses and invoices
- Ability to prioritize and route incoming mail and screen telephone calls effectively
Desired Skills:
- 3+ years of experience providing Administrative support to Executive and C-Level staff
Desired Skills and Experience We have a current opportunity for a Executive Assistant on a contract basis. The position will be based in New York. For further information about this position please apply.
Job Tags
Contract work, Local area, Remote work, Monday to Friday,