Job Description

Our client, a well-respected law firm, is seeking a Law Firm Administrator to oversee daily operations, staff management, and strategic initiatives. This role requires a strong leader with proven experience in office administration, IT, HR, finance, and process improvement within a legal environment. The Administrator will serve as the operational backbone of the firm, ensuring efficiency, compliance, and a positive culture that supports both clients and employees.

Key Responsibilities

Operational Leadership & Administration

• Oversee day-to-day operations of the firm, ensuring efficiency, consistency, and compliance across all offices.
• Develop, implement, and monitor firmwide policies, procedures, and workflows.
• Lead technology adoption, process improvement initiatives, and change management to improve productivity and client service.
• Direct facilities management, vendor relationships, and contract negotiations.

Financial Management

• Manage the firm’s budgeting, forecasting, and financial reporting functions.
• Partner with finance staff to oversee billing, collections, accounts payable/receivable, and expense control.
• Provide financial analysis to support decision-making and long-term planning.
• Implement strategies to maximize profitability, improve cash flow, and ensure financial sustainability.

Talent & Team Management

• Supervise and provide leadership to administrative staff, including HR, IT, finance, and operations teams.
• Collaborate with practice group leaders and attorneys to ensure staffing and support needs are met.
• Promote a culture of accountability, collaboration, and continuous improvement.

Strategic Planning & Execution

• Partner with firm leadership to operationalize strategic goals and business plans.
• Translate the firm’s vision into measurable objectives and actionable initiatives.
• Provide insights into law firm economics and industry trends to guide firm growth and competitiveness.

Risk Management & Compliance

• Ensure compliance with legal, ethical, and regulatory requirements in all business operations.
• Oversee risk management functions, including insurance coverage, cybersecurity, data privacy, and disaster recovery planning.
• Establish and enforce best practices to protect the firm’s assets and reputation.

Qualifications

• Bachelor’s degree required; MBA, JD, or related advanced degree strongly preferred.
• 5+ years of leadership experience in law firm administration or professional services operations.
• Proven expertise in financial management, strategic planning, and operational leadership.
• Strong knowledge of law firm economics, billing structures, and industry best practices.
• Excellent problem-solving, decision-making, and communication skills.
• Ability to manage multiple priorities across offices and functional areas.

Competencies

• Results-driven and detail-oriented.
• Strong financial and business acumen.
• Proactive and solutions-focused leadership style.
• High integrity, professionalism, and discretion.
• Ability to balance strategic thinking with hands-on management.

To Apply

Please submit your resume, a cover letter detailing your relevant experience, and salary requirements to jennifer.gajak@trustpoint.one . Only qualified candidates will receive a response.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. ?

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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