Office Receptionist (Onsite | Third-Party Payroll) Job at HoYoverse, Irvine, CA

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  • HoYoverse
  • Irvine, CA

Job Description

Position Summary

The Office Receptionist serves as the first point of contact for employees, guests, and vendors at the onsite office location. This role supports daily front-desk, office operations, and administrative activities to help ensure smooth day-to-day operations.

This position is employed through a third-party payroll provider and assigned to work onsite at the company’s office. Payroll, benefits, and employment administration are managed by the third-party employer.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced office environment.

Key Responsibilities

Front Desk & Visitor Management

  • Greeting and assist visitors, candidates, and vendors in a professional and courteous manner
  • Manage visitor sign-in, issue badges, and coordinate meeting room access
  • Answer and route incoming calls, emails, and general inquiries

Office Operations & Facility Support

  • Monitor and help maintain office cleanliness, organization, and safety standards
  • Coordinate with building management, maintenance teams, and service providers for facility-related needs
  • Assist with scheduling repairs, cleaning services, and building access requests
  • Support upkeep of meeting rooms, common areas, and shared office equipment (e.g., printers, copiers)

Purchasing, Inventory & Supplies

  • Manage ordering and inventory of office supplies, kitchen items, snacks, and beverages
  • Conduct regular inventory checks to ensure adequate stock levels
  • Coordinate with vendors on orders, deliveries, and issue resolution

Administrative & Business Support

Submit invoices, vendor bills, and expense documentation for processing

  • Provide administrative support for employee travel requests and documentation
  • Assist with onboarding coordination, including preparing workspaces, equipment, and welcome materials
  • Serve as a general administrative support resource for onsite office needs

Events & Onsite Support

  • Provide onsite support for meetings, workshops, company events, and visiting staff
  • Coordinate catering, room setup, materials, and logistics
  • Support planning for small celebrations, holiday events, and team activities

Mail, Shipping & Logistics

  • Manage incoming and outgoing mail, packages, and courier services
  • Coordinate shipments, returns, and other logistics requests

Qualifications

  • 1–3 years of experience in office administration, receptionist, or similar roles
  • Bilingual preferred (English and Chinese) to support communication with vendors and stakeholders
  • Strong organizational skills with high attention to detail
  • Excellent interpersonal and communication skills
  • Ability to multitask and remain composed in a dynamic office environment
  • Reliable, proactive, and able to work independently

Job Tags

Work at office,

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