Job Description

Job Summary

The Payroll Administrator will be responsible for accurately processing weekly payroll for construction employees while ensuring full compliance with prevailing wage laws, certified payroll requirements, and union agreements. This role requires strong attention to detail, knowledge of multi-state payroll (if applicable), and hands-on experience with union benefit reporting and job cost allocation.

Key Responsibilities

• Process weekly construction payroll for hourly and salaried employees
• Prepare, submit, and maintain certified payroll reports in compliance with federal, state, and local prevailing wage requirements (e.g., Davis-Bacon, state public works)
• Manage union payroll reporting, including fringe benefit calculations, deductions, and monthly/quarterly union remittances
• Ensure accurate classification of employees by trade, job, and wage determination
• Maintain compliance with collective bargaining agreements and labor regulations
• Track and reconcile employee hours, overtime, per diem, and job cost coding
• Respond to payroll-related audits, labor compliance reviews, and requests from government agencies or unions
• Maintain accurate payroll records, including new hires, terminations, wage changes, and employee deductions
• Collaborate with HR and project management teams to ensure accurate labor reporting
• Assist with payroll tax filings, year-end reporting (W-2s), and benefit deductions
• Resolve payroll discrepancies and respond to employee payroll inquiries

Required Qualifications

• 3+ years of construction payroll experience
• Demonstrated experience with certified payroll reporting
• Strong working knowledge of union payroll and union benefit reporting
• Familiarity with prevailing wage laws and public works compliance
• Experience with construction payroll software (e.g., ADP, Viewpoint, Sage, Paychex, or similar)
• Strong attention to detail and ability to meet strict weekly deadlines
• Proficient in Microsoft Excel and payroll-related systems

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