Job Description

Payroll Specialist — Onsite, Walnut Creek

About the Company

A leading Bay Area contractor providing electrical and technology infrastructure solutions for commercial and institutional projects. Decades in business, strong backlog, and a tight, collaborative finance team.

Why this role

• True impact: You own weekly payroll that keeps employees paid accurately and on time - field (union) and office.
• Grow beyond payroll: Partner with a hands-on Controller who will develop you on GL, reporting, and project accounting over time.
• Benefits that actually benefit: Employer-paid medical/dental/vision (currently at no cost to the employee; dependent coverage historically included), 401(k) match (~3–5%), bonus eligibility.

What you’ll do

• Run weekly, multi-entity, union and non-union payroll end-to-end

• Review and validate timecards; reconcile rates, OT, fringes, deductions; resolve discrepancies with PMs/field admins.

• Prepare/submit union reports & monthly benefit remittances ; maintain craft/class codes, fringes, dues, and reciprocity rules.

• Process payroll liabilities: taxes, garnishments, 401(k), HSA/FSA where applicable; remit on schedule; maintain proof of filings.

• Support certified payroll and prevailing wage reporting when required (public/tenant-improvement jobs).

• Post payroll to the GL , reconcile payroll accounts, and partner with Accounting on job cost allocations.

• Assist with W-2 year-end, audit requests, workers’ comp, and process documentation; cross-train with AP/Accounting as bandwidth allows.

• Drive continuous improvement of payroll processes and controls (calendars, checklists, exception dashboards).

What you’ll bring

• 3+ years of payroll; union payroll in CA strongly preferred.

• Strong command of deductions, fringes, multi-locality/multi-state payroll, and agency portals (EDD/IRS).

• High accuracy under tight deadlines; proactive communicator with PMs/field.

• Onsite in Walnut Creek (primary). SF office available as needed.

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